Build a compliant, repeatable new hire process that captures every required document and protects your business from day one.
Employee Onboarding Setup
The Problem With Most Onboarding Processes
You hire someone. HR scrambles to figure out which forms to send. Some documents get signed, others get forgotten. Three months later, you realize you never got the I-9, the harassment training acknowledgment is missing, and nobody knows if the employee signed an arbitration agreement.
Then a wage claim gets filed, and you discover your documentation gaps during discovery.
What We Set Up For You
A complete, compliant onboarding system with every required California form, recommended protective documents, and optional electronic capture workflows.
Required Documents
Federal and California-mandated forms you must provide to every new hire.
Form I-9 (Employment Eligibility)
Form W-4 (Federal Tax Withholding)
Form DE 4 (CA Tax Withholding)
Wage Theft Prevention Notice (Labor Code § 2810.5)
Paid Sick Leave Notice
Cal/OSHA Notice
Workers' Compensation Rights Notice
Disability Insurance Notice (DE 2515)
Unemployment Insurance Notice (DE 2320)
Paid Family Leave Notice (DE 2511)
Payday Notice
Sexual Harassment Prevention Training (tracking)
Recommended Protective Documents
Not required by law, but critical for litigation defense.
Employment Agreement
At-Will Employment Acknowledgment
Employee Handbook Acknowledgment
Meal & Rest Break Policy Acknowledgment
Arbitration Agreement (AB 51 compliant)
Confidentiality Agreement
Non-Solicitation Agreement
Invention Assignment Agreement
Equipment Acknowledgment
Commission/Piece-Rate Agreement (if applicable)
Expense Reimbursement Policy
Document Drafting Available: As a licensed California attorney, I can draft employment agreements, arbitration clauses, confidentiality agreements, and other protective documents tailored to your business. Document drafting is included in higher tiers or available as an add-on service.
Electronic Document Capture (Optional Add-On)
Stop chasing down paper forms. We'll set up a digital onboarding workflow that automatically collects, stores, and tracks every required document.
What We Configure
Electronic signature platform (DocuSign, HelloSign, or Adobe Sign)
Document packet templates
Automated send workflows
Completion tracking dashboard
Digital file storage structure
Reminder sequences for incomplete documents
What You Get
New hire clicks link, signs all documents electronically
Completed forms automatically filed in correct folders
Real-time tracking of missing documents
Audit trail of all signatures
I-9 separated automatically (compliance requirement)
No more lost paperwork
Note: Electronic signature platform fees are separate (typically $15-$40/month). We configure the system; you maintain the subscription.
What You're Actually Buying
As a licensed California attorney, I draft employment agreements, arbitration clauses, and protective documents—then build the system to ensure you collect them.
Common Onboarding Gaps We Fix
Missing I-9 Section 2: Employee completes Section 1, but nobody completes Section 2 within 3 days. $2,500+ penalty per violation.
No Wage Theft Prevention Notice: Required at hire and annually. Missing this = presumption you didn't provide it in wage claim litigation.
Unsigned Handbook Acknowledgment: Employee claims "I never received the handbook" during meal break dispute. No proof = no defense.
No Arbitration Agreement: Employee files class action. You have no basis to compel arbitration. Case proceeds in court.
I-9 Stored in Personnel File: Should be separate. ICE audit results in fines for improper storage.
Commission Agreement Not in Writing: Labor Code § 2751 requires written commission agreements. Oral agreement = you lose the dispute.
New Hire Not Reported to EDD: 20-day deadline missed. Potential penalties and delayed unemployment insurance coverage.